It is quite understandable that law firms are concerned about the security of cloud stored data and files. These are, after all, quite sensitive information for both the law firm and client.
Unfortunately, in-house IT services and solutions tend to be costly and are becoming increasingly difficult to maintain for small- and medium-sized law firms. This has oftentimes resulted in law firms moving onto the cloud system.
It, however, doesn’t mean that you have to be complacent. Here are some best practices when it comes to cloud security.
Don’t Make It Simple
Make the login credential more complex. Don’t settle for a simple username and user password login. Adding in more methods of authentication to complement the usual username and user password login is a good start. One example would be to offer SMS password.
Set Individual Access Rights
Limit access to your cloud system. Have a specific access right for each individual. Whether they are a permanent member of the firm or a client, their access should only be for relevant data.
For clients, keep track of the temporary access rights that they are provided with. Make sure to remove their access once your business relationship is concluded.
Backup and Recovery of Cloud Data
Your cloud-platform service provider should have a complete plan for backup and recovery of data with multiple security measures to protect and secure your data against any issues.
Your service provider should be able to have your system up and running with minimum downtime in case an attack on your system does occur. Remember to discuss the recovery plan with the service provider.
Security Standard Compliant
Similar to taking on a case, you should also do your due diligence or investigation on your cloud-platform service provider. The most important question to ask is if they are compliant with the security standards set for the legal industry.
The take away here is that prevention is always better than the cure. Having the necessary precautionary measures initially set up would be beneficial in the long run.